EAST WITTERING AND BRACKLESHAM PARISH COUNCIL
MINUTES OF THE MEETING OF THE COUNCIL
HELD ON 12 JUNE 2008 AT THE FIRE STATION, OAKFIELD ROAD.PRESENT: Council Members
Mr. J. O’Sullivan (Chairman) Mr. S. Becker
Mr. G. Breeze Mrs. J. Chaloner
Mr. J. Gunning Mr. B. Lambert
Mr. R. Lowe Mrs. S. Main
Mr. C. Munday
APOLOGIES FOR ABSENCE: Cllr. P. Connon, District Councillors Peter Clementson and Sevey Mastronardi and County Councillor Martin Daws Chew
IN ATTENDANCE: None
08.87 Declarations of Interest None
08.88 Minutes of the last meeting The minutes of the meeting held on 12 May were confirmed by the Council as a correct record and signed by the Chairman.
One member of the public arrived.
08.89 Matters Arising from the last meeting. None
08.90 Youth Club. The Council enjoyed a brief slide show by Youth Leader in Charge, Dean Miles, on the activities which have taken place during the year and thanked him for all the hard work he and his team have put in to the Club.
08.91 Public Questions. None.
08.92 Reports from District and County Councillors. None.
PCSO Rose Bainbridge arrived.
08.93 Finance.
08.93.1 The Council received a statement of the current financial position from the Clerk.
08.93.2 The Chairman had agreed and signed the bank reconciliation prior to the meeting.
08.93.3 On a proposal from Cllr. Lowe, seconded by Cllr. Chaloner the following accounts totalling £5327.54 were approved for payment at this meeting.
PAYMENTS FOR APPROVAL MADE PRIOR TO THE MEETING 12 JUNE 2008 Cheque No.
D Bowen Computer Services 374 100.00
PAYMENTS FOR APPROVAL 12 JUNE 2008
Doug Goodman Handyman payment May 08 375 480.00
Doug Goodman Reimbursement for water pump (min. 08.71.3) 375 68.98
J. Griffith Clerk’s salary May 08 376 1068.93
HM Revenue & Customs Clerk’s tax and NIC 1st Qtr 377 1172.43
L.Wright Office assistance May 08 378 299.00
AirS Annual Membership Subscription 379 40.00
Stuart Dobbin Provision of financial assistance to Clerk 380 400.00
Travis Perkins Handyman supplies 381 40.93
CDC Bracklesham Park maintenance 382 879.58
Oak Properties Office electricity 383 178.57
Konica Minolta Copy charge 384 19.05
Portsmouth Water Pavilion water Nov 07- May 08 385 13.18
Southern Electric Pavilion Electricity Feb 08- May 08 386 19.40
Southern Water Pavilion Waste Water 387 26.48
Parkers Village Clock repairs 388 521.01
08.93.4 On a proposal by Cllr. Lowe, seconded by Cllr. Breeze the Council agreed to fund 50% (£45) towards replacement clutch for handyman’s strimmer, broken whilst strimming Booker Green.
08.93.5 The Council received the financial statements for year ended 31 March 2008. Cllr. Lambert raised concerns on various items which were discussed by the Council. The Council were satisfied that the accounts were produced in accordance with the Accounts and Audit Regulations 2003 and agreed to amend the value of the Parish Land to £1. On a proposal by Cllr. Chaloner, seconded by Cllr. Breeze the Council approved the accounts. The Council agreed to raise the issue of budget requirements for the next financial year towards the end of 2008.
08.93.6 Proposed by Cllr. Lambert, seconded by Cllr. Breeze the Council agreed that the answer to be provided to the external auditors in response to the questions in the Annual Governance Statement was “Yes” to questions 1-8 and that question 9 was not applicable..
08.94 Bylaws for Downview POS. On a proposal by Cllr. Munday, seconded by Cllr. Becker the Council agreed to delegate to the Clerk the power to finalise and submit the byelaws for adoption in conjunction with Cllrs. Lowe and Breeze.
08.95 Coastal Matters.
08.95.1 Pagham to East Head Coastal Strategy. The Council agreed that Cllr. Becker attend the Going Dutch II workshop as its representative. Councillors were advised of local public exhibitions in the area providing more information and encouraged to attend, especially the Coastal Defence Working Party - information was circulated and will be posted on noticeboards.
08.95.2 The Council were advised that the Coastal Defence Working Party will meet with West Wittering Parish Council on 19 June to discuss improvements at the end of Shore Road.
08.95.3 Fenced off area in front of beach huts. The Council discussed this matter and was advised of the concern of local residents who were now having difficulty walking from Charlmead Twitten to Tamarisk Walk. Proposed by Cllr. Main, seconded by Cllr. Munday the Council agreed to pursue the adoption of this path by West Sussex County Council as part of the No. 1 Coastal path. The Clerk was asked to apply for the necessary paperwork from West Sussex County Council including blank witness statements.
08.96 Police.
08.96.1 Police Community Support Officers PCSO Rose Bainbridge confirmed that it had been agreed that Cllr. Becker and the Chairman can accompany PCSO’s on a patrol and she would liaise with the Clerk to arrange a convenient date.
08.96.2 Speeding in Church Road. The Clerk advised the Council of two recent accidents in Church Road which was discussed at length. Proposed by Cllr. Lowe, seconded by Cllr. Main the Council agreed to ask the Police to attend the road with a speed camera especially between the hours of 8-9am, 12.30-1pm and 4.30-5pm.
08.97 Highways.
08.97.1 Street Lighting. The Council noted confirmation from WSCC that following the new maintenance contract the lights within the Parish will be ‘part night’ lit which will minimize energy consumption for environmental reasons. It is also anticipated that within 5 years of the contract starting in 2009 over 80% of the 64,000 street lights in West Sussex will be replaced. The lighting up times will be approximately:
Winter: dusk to midnight and 5.30am to dawn.
Summer: dusk to 1am and probably no, or minimum, requirement for lights in the morning.
08.97.2 Grass Cutting. Cllr. Lowe reported the poor standard of the recent grass cut. The Council agreed and asked the Clerk to report its concerns to West Sussex County Council.
08.97.3 Flooding in the Parish - The Clerk was asked to report continued flooding of The Parade and Peerley Close during recent rainfall.
08.98 Football Pavilion repairs - awaiting further information from the Football Club.
08.99 St Richards Hospital. The Council discussed the recent recommendation to upgrade Worthing Hospital and not St. Richard’s. On a proposal by Cllr. Munday, seconded by Cllr. Becker the Council agreed for the Chairman and Clerk to submit a letter supporting WSCC and CDC and advising that the Council would be making enquiries to find out if the PCT can be held responsible for any fatalities due to the extended journey time to reach a hospital capable of dealing with the situation. The Clerk was asked to find out from Abigail if the PCT could be held responsible.
08.100 Bracklesham Park.
100.1 The Chairman confirmed that the Lottery bid had been successful and that subject to legal matters the Multi Use Games Area and play area contracts were ready to sign.
100.2 To discuss the Lottery application and legal and financial matters.
Proposed by Cllr. Munday, seconded by Cllr. Main the Council agreed to close the meeting to the press and public after Agenda item 18 due to the confidential and sensitive nature of the legal and financial business to be discussed.
08.101 Christmas Lights Working Party. The Council were advised that the next fund raising event is a Race Night on Saturday 21 June and tickets are available from Calamity’s, Candies and the Parish Council office.
08.102 Parish Council Office.
Proposed by Cllr. Lowe, seconded by Cllr. Chaloner the Council agreed a budget of £75 to carry out work to provide a vent for the portable air conditioning unit subject to approval by the landlords.
08.103 Urgent matters that the Chairman wishes to bring to the attention of the Council.
08.103.1 The Chairman reported that the proposed name for the new development in the ‘pony field’ opposite The Lively Lady is ‘The Paddocks’.
08.103.2 The Chairman advised the Council of a meeting to discuss the strategy for public art in the Chichester District on Tuesday 17 June.
Signed______________________________Chairman Date_________________________
THE NEXT REGULAR MEETING OF THE PARISH COUNCIL WILL BE AT 7PM ON THURSDAY
10 JULY 2008 AT THE FIRE STATION, OAKFIELD ROAD.
