Parish Council Meeting June 2009
| June 11, 2009 | ||
| 7:00 pm |
EAST WITTERING & BRACKLESHAM PARISH COUNCIL
You are hereby summoned to the Meeting of the Parish Council to be held on
11 June 2009 at 7pm in the Lecture Room, Fire Station, Oakfield Road.
AGENDA
(Approximate start times are in brackets at the end of each item – these may be altered)
1. Apologies for absence. (7pm)
2. Declarations of Interest. (7.02pm)
3. Minutes of the Council’s meeting held on 12 May and Extraordinary Meeting held on
2 June 2009.(7.04pm)
4. Matters arising from the last two Council meetings not included elsewhere on the agenda(7.10pm)
5. Public Questions. (7.15pm)
6. Reports from District and County Councillors. (7.20pm)
7. Finance.
7.1 Statement of current financial position – copy provided to Councillors before meeting. (7.25pm)
7.2 Bank reconciliation approval by Councillor Main. (7.30pm)
7.3 Accounts for payment – copy to be provided to Councillors before meeting. (7.32pm)
7.4 Approval of the draft financial statements for 2007-08 – Councillors have already received a copy of the draft Annual Accounts. (7.34pm)
7.5 To approve the annual Statement of Assurance in connection with the accounts for the year ended 31st March 2009. (7.36pm)
7.6 To agree to purchase a fireproof safe to store computer back-up files as suggested by the Internal Auditor. (7.38pm)
8. To receive a street light report from Cllr. Breeze.(7.40pm)
9. Christmas Lights. To receive an update from the Working Party. (7.42pm)
10. Annual Parish Meeting. To receive any feedback and debrief on this meeting. (7.45pm)
11. Car Parking. To receive information on car park in the village. (7.50pm)
12. Bracklesham Park.
12.1 To receive an update on the provision of community facilities (8.10pm)
12.2 Information regarding the provision of a litterbin at the MUGA & bridge to Mere Close. (8.15pm)
12.3 To agree location of seats. (8.20pm)
12.4 To agree signatories for any BLF return forms. (8.25pm)
12.5 To discuss any legal and financial matters. (8.30pm)
13. Discretionary Leisure and Rural Play Grant. To receive information from CDC regarding replacing items at Downview Public Open Space playground. (8.35pm)
14. Assistant to the Clerk. To agree contract of Employment – copy circulated to Councillors by email. (8.38pm)
15* Booker Green.
To receive a response from the Booker Trust regarding the future of Booker Green. (8.45pm)
16. Urgent matters that the Chairman wishes to bring to the attention of the Council. (8.50pm)
J B Griffith Clerk
Unit 12, Wittering Walk, The Parade, East Wittering, Chichester, West Sussex PO20 8RR
5 June 2009
MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THE MEETING, HOWEVER THEY MAY NOT SPEAK AT THE MEETING UNLESS INVITED TO DO SO BY THE CHAIRMAN. Members of the public may be invited to speak during Public Questions or briefly at the start of an item and at the Chairman’s discretion. Any member of the public wishing to comment on any of the above items should advise the Clerk or the Chairman before the meeting.
*THE COUNCIL MAY BY RESOLUTION DECIDE TO EXCLUDE THE PRESS AND PUBLIC FROM ANY PART OF THE MEETING.
